Grants management for research labs
Discover funding, manage proposals, track every award and budget, and stay ahead of compliance, with one shared view for PIs and research administrators.
Free for a single lab. Upgrade when your team grows.
Built around the sponsors research teams report to
One source of truth
PIs, department admins, and sponsored programs work from the same live record of every award.
Fewer missed deadlines
Proposal milestones, reports, and renewals surface weeks ahead, already assigned to an owner.
Audit-ready by default
Approvals, documents, and changes are recorded with each award from setup through closeout.
Grant management for the whole funding lifecycle
Funding discovery
Opportunities matched to each lab, plus a live feed of federal deadlines.
Proposal pipeline
Every proposal from first draft through review, submission, and decision.
Awards & budgets
Spend, encumbrances, and burn against each award, down to the category.
Compliance
Effort certifications, progress reports, and renewals surfaced before they slip.
The same data, shaped for every role
Principal investigators
Runway across every award, team salary coverage, and a short list of what needs attention next.
- Funding runway
- Salary coverage & effort
- Action items, not inboxes
Research administrators
Oversight for a lab, a department, or a whole portfolio, with approvals and compliance built in.
- Portfolio-wide spend
- Approvals & sign-off
- Audit-ready history
From one lab to the whole institution
Start with one lab. Expand to the department or institution when you are ready.
Bring in your awards
Add your active awards and proposals. We help you set up the first lab.
Invite your team
PIs, lab managers, and research administrators each get a workspace tuned to their role.
Work from one view
Track spend, approvals, and deadlines in one place instead of email threads and exports.
Practical tools for research administration
Opportunity listings, guides, calculators, and definitions, free for anyone working on grants.
Grant opportunities
Recurring NIH, NSF, DoD, and other sponsor programs, plus open federal notices.
OpenGuides
Step-by-step checklists for proposals, awards, reporting, and closeout.
OpenCalculators
Salary cap, person months, F&A, modular budgets, and burn rate.
OpenGlossary
Plain-language definitions of research administration terms.
OpenPricing that scales with your institution
Start free with a single lab. Grow into full budgets, compliance, and institution-wide administration.
Free
Core proposal and award tracking to get your lab organized.
- Proposal pipeline
- Award & spend tracking
- Deadline reminders
- 1 lab workspace
Lab
Most popularEverything in Free, plus discretionary funds, budgets, and full compliance.
- Discretionary funds & budgets
- Category-level burn tracking
- Compliance & effort reporting
- Role-aware dashboards
Enterprise
Multi-lab administration, cross-role approvals, SSO, and controls.
- Unlimited labs & departments
- Cross-role approval workflows
- SSO & admin controls
- Priority support
Grants management, answered
Anything else? Request a demo and we will walk through it with you.
Who is GrantsManager for?
Principal investigators, lab managers, and research administrators at universities, academic medical centers, and independent research institutes. Department staff and sponsored programs offices use the Research Admin role.
Does it replace our financial system of record?
No. Your institution's ERP stays the official ledger. GrantsManager gives PIs and administrators a clear, shared working view of awards, spend, and obligations on top of it.
Which sponsors does it support?
Any sponsor. Built-in guidance and opportunity data cover NIH, NSF, DoD, DOE, NASA, USDA, and other federal agencies, and you can track foundation and industry awards the same way.
Can we start with one lab?
Yes. The Free plan covers a single lab workspace. Labs and departments can move to the Lab or Enterprise plans as they add budgets, compliance, and approvals.
How long does setup take?
A single lab can start right away by adding its active awards and proposals. Department and institution rollouts are planned with our team around your structure and sponsors.
Which parts of grants management does it cover?
The full award lifecycle: finding funding and building proposals, award setup, post-award spending and effort, progress reports and compliance, and closeout. Each stage hands off to the next, so information entered once carries through the life of the award.
We already have a grants manager. Where does this fit?
Department grants managers and sponsored programs staff use the Research Admin role to oversee every award in their unit, route approvals, and keep deadlines on track, while PIs see the same numbers for their own labs. It replaces the spreadsheets and email threads between them, not the people.
See GrantsManager with your lab's data
A 20-minute walkthrough of proposals, awards, budgets, and compliance, set up for how your institution works.